SHIPPING SPECIMENS FROM REPROTECH TO A CLINIC

To transfer semen, embryo or oocyte specimens from ReproTech to a patient’s clinic, patients are required to:

  • Complete paperwork to authorize the transfer – requires notarization
  • Provide serology test results for HBsAg, and Anti-HCV, in addition of Anti-HIV 1&2 completed previously (Shipping to California requires additional testing, please contact your ReproTech office for more information.)
  • The fees for the transfer and storage must be prepaid by Visa, MasterCard, Discover, American Express, check or money order.

Once the above requirements have been completed, ReproTech will contact the patient’s clinic to arrange for the transfer. ReproTech recommends the use of two transport shippers for the transfer if there is more than one straw (or vial) of embryos, semen or oocytes being transferred. ReproTech documents the successful transfer through the use of a temperature exposure indicator, which monitors the transport shipper’s environment throughout the shipping process. ReproTech cannot verify nor guarantee the viability of the specimens being placed into long-term storage or being transferred to a clinic.

Click here for more information on shipping insurance.

Please note that two independent publications document the safety of transported embryos; 2009 ASRM, 2005 ASRM.

Safe Transport

How are specimens transported to ReproTech?

All specimens are transported in special dry shipper tanks that have an inner absorbent material designed to hold liquid nitrogen and maintain the proper temperature during transport. Tanks are shipped in a protective outer enclosure (we call them “mushrooms” because of their appearance). ReproTech ships via UPS and we have preferred customer status that provides us with timely alerts and detailed tracking of all shipments.

And ReproTech completes several extra steps to ensure that your specimens are safely transported:

  • Tanks are shipped in “mushroom style” shipping containers to limit the time they may spend on their sides, and to eliminate the time they would spend inverted during transit.
  • Proprietary locking mechanisms installed on outer shipping containers and custom printed Secure Tight seals, with serial numbers, on the outside container and custom serial numbered seals on the shipping tank lid.
  • Routine shipments are initiated on Mondays by overnight delivery with return air bills, also by overnight delivery, so shipments complete their round trips to ReproTech by Thursday, avoiding weekends.
  • We utilize an FDA Approved Cryoguard thermal indicator in every shipment, which indicates whether temperatures of -150oC or below are maintained during shipments.
  • Tanks are weighed out and back in for every shipment to document nitrogen evaporation rates so that we can continually monitor tank efficacy.
  • Tanks are validated annually, and removed from the fleet should they not maintain nitrogen hold time requirements.
  • Tanks are maintained with a liquid nitrogen fill while onsite at ReproTech to insure that they are fully charged and ready for shipment at any time.
  • Tanks are used for only 5 years and then disposed of, regardless of hold time.

Provides shipping tank "rental" and international shipping to any country. Shipping insurance is offered.

Provides shipping tank "rental" and international shipping, to most countries. Shipping insurance is offered.

Provides international shipping to most countries. USA location in Dallas, TX: 866-863-3247. Offers shipping insurance.

Provides international shipping to most countries. Staff hand carry specimens.

Provides international shipping to over 80 countries. Staff hand carry specimens.

Provides international shipping. Staff will hand carry specimens.

Provides international shipping. Staff will hand carry specimens. Shipping insurance is offered.

Provides international shipping with the exclusion of India. Same day shipments available within the United States.

Provides international shipping. Staff will hand carry specimens.

Provides international shipping, including India. Staff will hand carry specimens.